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NCME
Central Office
2810 Crossroads Drive,
Suite 3800
Madison WI, 53718
Phone: 608-443-2487
Fax: 608-443-2474

Graduate Student Poster Submission Links

• Instructions
• Final Call for Proposals
• Register for Proposal System

NCME Graduate Student poster System Instructions

Final Call for Posters

NCME is using an electronic proposal system for the 2009 Annual Meeting. Basic data will be collected from you as well as your submission. You may also volunteer to be a reviewer after you login to the system. Please refer to the directions below for assistance. If you are having technical troubles or wish to ask a question, email John Hofmann with your concerns. Poster submissions are due by 11:59 P.M. PDT, October 1, 2008.

Browser Requirements
The proposal submission system has been tested with the following web browsers: Internet Explorer 5+, Netscape Navigator 4.7+, Mozilla 1+, Firefox 1+ and Apple Safari. If your browser is not listed it may or may not be compatible. Javascript and cookies should be enabled. Javascript is used as a validation tool to make sure all required form fields are filled out. If javascript is disabled the form validation will still occur but you may have to re-enter information on the form as it may be cleared by the server. Cookies are used to verify you to the system.

Registration
To use the online submission system, you must first register. A registration link is placed on the login page. Here you will choose a username and password. You will also fill in your basic information. Required fields are marked with a red asterisk (*). Upon successful registration, you will be taken to the login page where you may enter your username and password to access the system. Please register only once.

Forgotten Username or Password
If you have forgotten your username or password, a recovery link is provided on the login page. Select the link and enter the email address from which you registered. Your username and password will be emailed to you.

Main Submission Page
With successful login, you are taken to the main submission page. If you have previously submitted a proposal, it will be displayed here. You may view, edit or delete your submission from this page. Be careful with the delete link. This is not reversible! From this page you will start the submission process. Select the next button to get started.

Volunteer to be a Reviewer
Please consider volunteering to be a reviewer. Follow the link on the main submission page to enter your information.

Submission Form
When you select the "Next" from the main submission page you are taken to the submission form. Required fields are marked with a red asterisk (*). The required fields should be self-explanatory, however the "authors and affiliations" section is as follows:

• List the authors and affiliations in order of authorship. List by last name, first name, Middle Initial. Authors will be listed in the order they are entered.

Document Submission
Word processor documents are submitted into the system. Please contact us with any difficulties.

• The system has been tested with all major word processing programs including Microsoft Word and Corel WordPerfect. PDF documents may be uploaded as well. If uploading a pdf please do not use a password protected document.
• No identifying information can be on the submission file (e.g.,author/co-author names, institutions), however, the title of each paper/presentation needs to be in the uploaded file.
• After document submission, you will be able to retrieve the name converted version to check for the accuracy.
• Use the "View Submitted Document" link on the main submission page to check your document for accuracy.
• You may use any document name. Your document should have a document extension such as .doc, .pdf etc. Submitted documents are renamed by the system to correspond with your submission ID and last name.
• If you find you need to change your document, use the "View/Edit" link to upload a new document. This document will take the place of the previously submitted file.
• Place everything into one document for submission.
• Please click the submit button only once. Depending on file size and connection speed, it could take a bit of time to upload your document. Be patient.
• Upon successful submission you will receive and automated email confirmation and will be taken to the main submission page, where you will be able to view your submission.

Update Form
When you choose the edit link from the main submission page, you will be taken to the edit page. You may change your information from this page.

Contact Us
For content and format questions about your submission, contact Dubravka Svetina. For technical questions about the computer submission system contact John Hofmann.