NCME Electronic Proposal System Instructions

Final Call for Proposals

NCME is using an electronic proposal system for the 2008 annual meeting. Basic data will be collected from you as well as your submission in a word processor form. Please refer to the directions below for assistance. If you are having technical troubles or wish to ask a question, email John Hofmann with your concerns.

Browser Requirements
The proposal submission system has been tested with the following web browsers: Internet Explorer 6+, Firefox 2 + and Apple Safari. If your browser is not listed it may or may not be compatible. Javascript and cookies should be enabled. Javascript is used as a validation tool to make sure all required form fields are filled out. If javascript is disabled the form validation will still occur but you may have to re-enter information on the form as it may be cleared by the server. Cookies are used to verify you to the system.

Document Submission
Word processor documents are submitted into the system and converted to pdf format by the server. Please contact us with any difficulties.

  • The system has been tested with all major word processing programs including Microsoft Word and Corel WordPerfect. PDF documents may be uploaded as well. If uploading a pdf please do not use a password protected document. The conversion script can't work properly with a password protected pdf.
  • No identifying information can be on the submission file (e.g.,author/co-author names, institutions), however, the title of each paper/presentation needs to be in the uploaded file.
  • After document submission, you will be able to retrieve the converted version to check for the accuracy.
  • Give the system up to 60 seconds after submission to convert the document before checking.
  • Use the "view pdf" link on the main submission page to check your document for accuracy.
  • You may use any document name. Submitted documents are renamed by the system to correspond with your submission ID.
  • If you find you need to change your document, use the "View/Edit" link to upload a new document. This document will take the place of the previously submitted file.
  • The Biggie! If you are submitting a Coordinated Session or Training Proposal, which could be made up of several files or papers, please place everything into one document for submission. Documents may be a MS Word document, a WordPerfect Document or a PDF. Please do not submit a Microsoft Office DocX file!
  • Please click the submit button only once. Depending on file size and connection speed, it could take a bit of time to upload your document. Be patient.
  • Upon successful submission you will receive and automated email confirmation and will be taken to the main submission page, where you will be able to view your submission in pdf form.

Registration
To use the online submission system, you must first register. A registration link is placed on the login page. Here you will choose a username and password. You will also fill in your basic information. Required fields are marked with a red asterisk (*). Upon successful registration, you will be taken to the login page where you may enter your username and password to access the system. Please register only once.

Forgotten Username or Password
If you have forgotten your username or password, a recovery link is provided on the login page. Select the link and enter the email address from which you registered. Your username and password will be emailed to you.

Main Submission Page
With successful login, you are taken to the main submission page. If you have previously submitted a proposal, it will be displayed here. You may view the pdf, edit or delete your submission from this page. Be careful with the delete link. This is not reversible! From this page you will start the submission process. Choose your submission type from the menu and select the next button to get started.

Submission Form
When you choose your submission type and select "Next" from the main submission page you are taken to the submission form. Your submission form is customized depending upon your submission type (coordinated session, paper, training session proposal). Required fields are marked with a red asterisk (*). The required fields should be self-explanatory, however the "authors and affiliations" section is as follows:

  • For paper and training session proposals, list the authors and affiliations in order of authorship. List by last name, first name, Middle Initial. Authors will be listed in the order they are entered.
  • For coordinated session proposals, list authors and affiliation by authorship and paper title. Enter author information, Last Name, First Name, Middle Initial. If the author is a discussant indicate in the check box. Enter the title of the affiliated paper in the text area. Authors will be listed in the order they are entered.

Update Form
When you choose the edit link from the main submisson page, you will be taken to the edit page. This is duplicate of the submission page. You may change your information or upload a new submision file from this page.

Upload submission button (submit and update page)
Use this button to browse your hard drive and select your submission file to upload. Remember when submitting to click the submit button only once.

Contact Us
For questions and concerns about the website, contact John Hofmann at the NCME National Office.
For questions about the Annual Meeting, contact Daniel Bolt or Kathi Gialluca, the program co-chairs.