Last updated: May 2, 2018
How We Collect Information
NCME may collect personal information from you in the following ways: (1) directly from your verbal or written input from applications, registration forms, profiles, surveys, or purchase forms); (2) automatically through NCME’s or partner website technologies including tracking online, such as by Web cookies (which are small text files created by websites that are stored on your computer), by smart devices, by combining data sets, by collecting data from a browser or device for use on a different computer or device, or by using algorithms to analyze a variety of data such as records of purchases, online behavioral data (page views or click throughs).
Information You Provide
The types of personal information that NCME collects directly from you may include:
• Contact details, such as your name, employer organization, email address, postal address and telephone number;
• Demographic information, including gender and ethnic background;
• Internet Protocol ("IP") addresses used to connect your computer to the Internet;
• Educational and professional interests;
• NCME Committee interests;
• Information on membership in other professional organizations;
• Need for special accommodations (for registrations);
• Tracking codes such as cookies;
• Usernames and passwords;
• Payment information, such as a credit or debit card number;
• Comments, feedback, posts and other content you provide to NCME (including through an NCME website or survey software);
• Communication preferences;
• Purchase and search history;
• Location-aware services, the physical location of your device in order to provide you with more relevant content for your location;
• Information about your personal preferences, hobbies and interests; and
• Communications with other users of NCME’s services.
In order to access certain content and to make use of additional functionality and features of NCMEs websites and services, we may ask you to register for an account by completing and submitting a registration form, which may request additional information.
If you choose to register and sign in by using a third-party account (such as your Facebook account), the authentication of your login is handled by the third party, and any personal information collected during that third-party login is not covered by this policy. NCME will collect your name, email address and any other information about your third-party account that you agree to share with us at the time you give permission for your account to be linked to your third-party account.
Use of Your Information
Information We Receive From Other Sources
NCME may receive information about you if you use any of the websites we operate or the other services we provide. We also work closely with third parties (including, for example, business partners and sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, academic institutions, search information providers, and credit reference agencies) from whom NCME may receive information about you.
NCME may use your personal information in the performance of any contract we enter into with you, to comply with legal obligations, or where NCME has a legitimate business interest in using your information to enhance the services and products we provide. Legitimate business purposes include but are not limited to one or all of the following: providing direct marketing and assessing the effectiveness of promotions and advertising; modifying, improving or personalizing our services, products and communications; detecting fraud; investigating suspicious activity (e.g., violations of our Terms of Service, which can be found at the applicable website) and otherwise keeping our site safe and secure; and conducting data analytics.
In addition, we may use your information in the following ways (after obtaining your consent, if required):
• To provide you with information about products, programs, events and services of interest to NCME members;
• To maintain and digitally publish our membership directory;
• To keep you abreast of news and information through member e-newsletters and the NCME Journal;
• To provide you with information about other products, events and services we offer that are either (i) similar to those you have already purchased or inquired about, or (ii) entirely new products, events and services;
• For internal business and research purposes to help enhance, evaluate, develop, and create NCME websites (including usage statistics, such as "page views" on NCME’s websites and the products therein), products, and services;
• To notify you about changes or updates to our websites, products, or services;
• To administer our services and for internal operations, including troubleshooting, data analysis, testing, statistical, and survey purposes;
• To allow you to participate in interactive features of our service; and
• For any other purpose that we may notify you of from time to time.
Personal information will not be kept longer than is necessary for the purpose for which it was collected. This means that, unless information must be retained for legal or archival purposes, personal information will be securely destroyed, put beyond use or erased from NCME's systems when it is no longer required or, where applicable, following a request from you to destroy or erase your personal information.
Disclosure and Sharing of Your Information
NCME will not disclose to or share your personal information with any unaffiliated third party except as follows:
• Where necessary in connection with services provided by third parties (i) who provide us with a wide range of office, administrative, information technology, production, payment, or business management services, and (ii) who are required to comply with this policy;
• To NCME preferred partners approved by the NCME Board of Directors;
• Where you voluntarily provide information in response to an advertisement from a third party;
• Where your consent has been provided, information may be shared regarding your engagement with the service or product, results of assessments taken and other information you input into the product or service with a third party such as an academic institution, school, employer, business or other entity which has provided you with access to a product or service through an integration or access code;
• Where NCME is required to disclose personal information in response to lawful requests by public authorities and government agencies, including to meet national security or law enforcement requirements; to comply with a subpoena or other legal process; when we believe in good faith that disclosure is necessary to protect our rights, to enforce our Terms of Service, or to protect the rights, property or safety of our services, users or others; and to investigate fraud; and
• Where all or substantially all of the management or assets of NCME are transferred to another entity.
If necessary in connection with providing publishing services on behalf of third parties, such as institutions and societies, NCME may disclose navigational and transactional information in the form of anonymous, aggregate usage statistics and demographics information that does not reveal your identity or personal information.
Cross Border Transfers
NCME may transfer your personal information outside of your country of residence for the following reasons:
• In order to process your transactions, we may store your personal information on our servers and those servers may reside outside the country where you live. NCME (which for purposes of this section includes its contractors, such as publishers) has servers and major office locations in several countries, including the United States, the United Kingdom, Germany, Singapore, Brazil, India and Australia. NCME also has service providers located in India and the Philippines amongst other countries. Such processing may include, among other things, the fulfillment of your order, the processing of your payment details and the provision of support services.
• In order to satisfy global reporting requirements, NCME may be required to provide your personal information to NCME affiliates in other countries.
We will use appropriate physical, technical and administrative safeguards to protect your data. Access to your personal data will be restricted to only those who need to know that information and required to perform their job function. In addition, we train our employees about the importance of maintaining the confidentiality and security of your information.
Disclosure in Chat Rooms or Forums
You should be aware that identifiable personal information--such as your name or e-mail address--that you voluntarily disclose and that is accessible to other users (e.g. on social media, forums, bulletin boards or in chat areas) could be collected and disclosed by others. NCME cannot take any responsibility for such collection and disclosure.
As is true of most websites, we gather certain information automatically. This information may include IP addresses, browser type, Internet service provider ("ISP"), referring/exit pages, the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system, date/time stamp, and/or clickstream data to analyze trends in the aggregate and administer the site.
For more information on cookies, please click here
Member profiles - members may access the members’ only section of www.ncme.org
by using their username and password. They can edit their profile, username, and password at any time.
Member Directory – members may opt out of having their information listed in the online member directory (accessible via login with username and password) when they join, or by updating their member profile.
Email preferences - If at any point you wish to review or change your preferences you can use the "opt-out" or unsubscribe mechanism or other means provided within the communications that you receive from us or by sending an email to email@example.com
. Note that you may still receive transactional communications from NCME, but you unsubscribing from emails means you will no longer receive updates on NCME news, programs, services, and events.
You have the right to make a written request to be informed whether or not we hold or process any of your personal information (by emailing firstname.lastname@example.org. In your written request, you may:
• Request that we provide you with details of your personal information that we process, the purpose for which it is processed, the recipients of such information, the existence of any automated decision making involving your personal information, and what transfer safeguards we have in place;
• Request that we rectify any errors in your personal information;
• Request that we delete your personal information if our continued processing of such information is not justified;
• Request that we transfer your personal information to a third party;
• Object to automated decision-making and profiling based on legitimate interests or the performance of a task in the public interest (in which event the processing will cease except where there are compelling legitimate grounds, such as when the processing is necessary for the performance of a contract between us);
• Object to direct marketing from us; and
• Object to processing for purposes of scientific, historical research and statistics.
Where applicable under your local laws, we will not use your personal information for marketing purposes, nor disclose your information to any third parties, unless we have your prior consent, which we will seek before collecting your personal information. You can exercise your right to prevent such processing by checking certain boxes on the consent forms we use when collecting your personal information. If at any point you wish to review or change your preferences you can use the "opt-out" or unsubscribe mechanism or other means provided within the communications that you receive from us or by sending an email to us at email@example.com
or, for communications from our publisher, to firstname.lastname@example.org
. Note that you may still receive transactional communications from NCME. Some territories have national laws requiring a local Data Protection Officer (for example Singapore and Germany). Please click here for the relevant contact details for our Publisher, Wiley.
Any comments, complaints or questions concerning this policy or complaints or objections about our use of your personal information should be addressed by directing your comments to NCME at email@example.com.
The dispute may be filed on-line utilizing the AAA WebFile® at https://www.icdr.org
. The filing party ("claimant") submits via AAA WebFile a Demand for Arbitration and copies of any supporting documents the claimant wishes to enter into evidence. The filing party may also file a case by mail or fax. The appropriate form(s) must be completed and forwarded to International Centre for Dispute Resolution Case Filing Services, 1101 Laurel Oak Road, Suite 100, Voorhees, NJ 08043 United States. The phone number is (856) 435-6401. The toll-free number in the US and Canada is (877) 495-4185. The toll-free fax number within the US and Canada is (877) 304-8457, and outside the US is (212) 484-4178. The email address is firstname.lastname@example.org
All membership and merchandise fees are nonrefundable.
Bank Fee Policy
All wire transfer fees and/or bounced check fees are responsible to the payee. Merchandise will not be shipped until all fees are paid.
Merchandise is normally shipped within 48 hours; you will be notified via e-mail when the merchandise is shipped.
You may contact NCME at 215.461.NCME during U.S. Eastern Time business hours with questions or requests relating to policies.